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AEUP Annual Meeting 2018

This year’s annual meeting will be held at the Frankfurt Book Fair, Thursday, 11 October 2018, 13:00–15:00.

The meeting will take place in hall 3 East/Ost in the room EXTRAKT.

From 13:00 to 14:00: Only for AEUP members (AEUP annual reports on economic status, Riga workshop, survey, strategies etc.)

From 14:00 to 15:00: The meeting will be open to all interested parties.

  • AEUP 2019 conference in Brno, hosted by Masaryk University Press on 12–14 June 2019
  • XML-workshop in Göttingen, organised by AEUP, Métopes and HIRMEOS on 11–13 December 2018 Please fill in our small survey before the book fair, about what specific XML-topics/needs should be raised at the workshop, which we would like to discuss with you at this second part of the meeting.

Please let us know if you have any questions or something you would like to discuss at the annual meeting: info@aeup.eu

Drinks reception after the meeting

After the meeting we will have an informal drinks reception at Hall 4.2, stands E68/E71/E73/E74/F75/E77.

Welcome!

The AEUP board members

Keeping up with the standards – impressions of a fruitful meeting

About 30 participants from a dozen countries (Armenia, Belgium, Czech Republic, Estonia, France, Germany, Great Britain, Latvia, Lithuania, the Netherlands, Norway, Sweden) joined the international AEUP workshop on standards from May 4th-6th, 2018 in Riga (Latvia). The workshop was hosted by AEUP member RTU Press / Riga Technical University . We are very grateful to them for creating a prolific framework and making us feel very welcome. Among the participants were university presses as well as institutional publishers and experts from Numédif-Métopes, the PKP Knowledge Project and Ubiquity Press. Two new members were welcomed that turned out to be the presses with the longest and shortest tradition within the association  – Vilnius University Press, tracing back its history till 1575, and the recently founded University of Groningen Press.

Participants agreed that the workshop was an important step towards unlocking the potential that lies within AEUP, and that the event was a highly productive one several aspects.

About the workshop

The workshop started with AEUP member presentations and some basic information about the AEUP organisation itself in consideration of the workshop’s main topics. First survey results concerning reviewing and quality control, production and dissemination sent in advance of the event provided basics of publishing and provided other important topics and stimulation for the following discussions.

AEUP survey shows that AEUP member presses want workshops and webinars by AEUP. Let’s do it together! #AEUP18 pic.twitter.com/KkXcdyUFY4

— AEUP (@AEUP_info) June 5, 2018


The event offered four different sessions with input by experts on the very different topics, followed by group break-out and discussions. The sessions dealt with standards in quality control and reviewing including input from Abigail Murdy from Ubiquity Press, standards in production including input from Dominique Roux and Edith Cannet from Numédif-Métopes, standards in publishing with PKP’s Bozana Bokan and standards in dissemination including input from board members. 

Dominique Roux explaining Numédif-Métopes project – turning editorial content into publishing media #AEUP18 pic.twitter.com/V9pzuAWIHF

— AEUP (@AEUP_info) June 5, 2018


Knowledge exchange and networking was encouraged by group work after each session, bringing together publishers with different backgrounds and expectations which led to greater benefits for everyone due to new insights and new perspectives. The group feedback led to inspiring findings for all teh participants.

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 Ad hoc workshop with Dominique Roux and Edith Cannet (Numédif-Métopes) and Bozana Bokan (PKP) (photo: Ivo Volt, Tartu)

The awakening of new interests can be best illustrated by the fact that several participants, as well as the experts from Numédif-Métopes and PKP, promptly got together after the event for an ad hoc workshop in order to intensify exchange on Métopes’ integrated xml-based workflow.

Direct outcome for 2018: a workshop on integrated xml publishing

Due to the deep interest in this topic and as a result of the survey in preparation of this event (results will be published soon), there will be a three day xml workshop in Göttingen in December 2018 for AEUP members. Organised by AEUP, Métopes and HIRMEOS and mentored by AEUP patron member OPERAS, it will present productive ways of enabling a sustainable “high integration of monographs” in European open science knowledge networks (HIRMEOS).

Big event in 2019: 2nd AEUP Conference

The workshop in Riga closed with a great outlook: In June 2019, the 2nd AEUP Conference will take place in Brno (Czech Republic). It will be hosted by AEUP Member Masaryk University Press

We are really looking forward to meeting you on this great occasion. Let’s come together and network!

Register now for the #AEUP18 Workshop “Keeping up with the standards”

Obsah obrázku text, exteriér, podepsat, město

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Photo: attribution Diego Delso, delso.photo, License CC-BY-SA

Do not forget to register – do it today! Last day for registration to the #AEUP18 Workshop “Keeping up with the standards” is May 18.

Do also not forget to answer the AEUP Survey on use of Standards. The survey also closes May 18.

Please contact the AEUP Board if you have any questions: info@aeup.eu

Hope to see you in Riga (Latvia), June 5-6, 2018. //The AEUP Board

Take part in AEUP Survey on use of standards

Are you working at a University Press? The board of AEUP would like to invite you to do a survey on reviewing and quality control, production and dissemination/distribution.

 By Leon saudanha (Own work) [CC0], via Wikimedia Commons

The survey covers three important phases of publishing:

  • quality control and reviewing
  • production (turning content into products)
  • dissemination and distribution.

We would be very grateful if you could spend 5-10 minutes to do the survey. The results of the survey will be published later (Autumn 2018 at the latest) on the AEUP website.

So please answer the survey; by doing so you will contribute to shape AEUP’s work according to your needs and burning topics.

#AEUP18 workshop “Keeping up with the Standards”

At the AEUP member meeting at Frankfurt book fair 2017 and at the first #AEUP17 Conference in Stockholm, we discussed that many of us try to keep up with standards in publishing. Some of us are successful, some of us are struggling. Therefore we hope that this survey will give us a better overview of what we need to discuss further.

We made this survey specifically as a preparation for our #AEUP18 workshop “Keeping up with the Standards”, held in Riga on 5-6 June 2018. We hope you can join us in Latvia to exchange experiences with experts and colleagues. If you have not registered already, do not forget to book your place.

More information on the practical aspects and the preliminary program is available here.

Please let us in the AEUP Board know if you have any questions or comments: info@aeup.eu

Statements on European University Presses

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Popis byl vytvořen automatickyEuropean university presses play an important role in scholarly communication. Therefore AEUP, as a core group of interest, pushes forward and declares seven statements on European University Presses.

The statements have been discussed earlier at the 2017 AEUP year’s members meeting. They originate from the (7) recommendations that the board addressed as an outcome of the AEUP Conference in Stockholm May 16-17.

The Board of AEUP hopes that our member presses, and other university presses, will be inspired to write their own statements and have a discussion.

Perhaps your press would like to write a blog post discussing this from your point of view? Please get in contact with the AEUP Boardinfo@aeup.eu.

These are the seven statements addressed by AEUP.

University Press Redux Conference 2018 #redux18

February 13th – 14th, 2018 | The Knowledge Centre at The British Library, London, United Kingdom

Written by Christina Lenz, Managing Editor, Stockholm University Press and AEUP board member (Secretary)

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 Sign above the entrance to the British Library
cc-by-sa/2.0 – © PAUL FARMER – geograph.org.uk/p/1466319

The first conference University Press Redux Conference was held in 2016, organised by Liverpool University Press (LUP) and Association of Learned and Professional Society Publishers (ALPSP). Every two year a new University Press Redux Conference takes place, so the 2018 University Press Redux Conference was the second conference with support from ALPSP and this time hosted by UCL Press.

The 2018 University Press Redux Conference gathered all kinds of university presses and affiliated organisations from all over the world, to learn about practices and the latest developments in scholarly publishing that have consequences on the way we work now and in the future. The slides and Audio files are available online, as well as the program and speaker biographies.

I will refer to and comment on some of the topics discussed at the conference in this AEUP blog post.

What do we do at university presses and what do we have in common?

That was a question raised at the conference, pointing out that we need to be more transparent. I couldn’t agree more, that is something we all need to be better at.

What do university presses have in common? European university presses as well as American university presses have widely varying organisational and cultural relationships with their host institutions. That’s what I learnt from Lisa Bayer’s (Director of UGA Press) keynote speech ‘Let’s Stay Together: A Taxonomy of Relationships between American university presses and their Host Institutions’ at the conference.

Lisa Bayer addressed the importance for UGA Press to cultivate a close relationship to the host university, so that the press can grow stronger and share the goals of common good for the community. This is something many university presses surely can agree with and have different experiences of, which could be an interesting topic to discuss among us.

Relationships are about communication and this is what Simon Bell (Head of Author Engagement Emerald group / Emerald Publishing) highlighted in his speech, “It’s good to talk”. Simon Bell pointed out that we need to understand the researchers’ world, which is a “competitive and tough cycle from funding to research to the sharing and articulation of that work, to the impact of that in the wider community”.

Simon Bell about different author communities need different levels of support – so true! @_ChristinaEmery#redux18 https://t.co/u16fFCkMfP

— Christina Lenz (@ChristinaLenz_) February 14, 2018

Another inspiring talk by keynote speaker Amy Brand (MIT Press) was that university presses need to embrace change, when we are going towards being more technology-centric, trying to be as “open” as possible, and still being print publishers, and strive to the creation and dissemination of knowledge.

Amy Brand also mentioned how increasing transparency around peer review based on creative commons-licenses.

That’s something we support for UPs #redux18 @creativecommons #oabooks https://t.co/x4Npxk0qlX

— AEUP (@AEUP_info) February 13, 2018

“Is Peer Review Working at University Presses?”

Regarding peer review, Brian Haley (Senior Editor University of Massachusetts Press) had a provoking heading to his speech: ‘Is Peer Review Working at University Presses?’ All European Association of University Presses (AEUP) member presses apply “peer-review procedures”. Most of the time, the peer review process works fine at university presses, but it is a tricky process and all of us involved can always strive to become better.

A good recommendation from Brian Haley was to follow the Association of University Presses’ Handbook Best Practices for Peer Review. That is something AEUP can strongly recommend as well. There are always challenges with the peer review process which we need to discuss about and good guidelines can really help.

This is really good – read it! Thanks @brianbhalley #redux18 pic.twitter.com/6WyAUnILz0

— Christina Lenz (@ChristinaLenz_) February 14, 2018

Publishing Open Access Monographs – how do we do what we do best?

This conference was mainly focused on books and one topic at a plenary was on Open Access Monographs.

Frank Smith from JSTOR pointed out that the demand for Open Access content is high, but there is no clear definition of an Open Access book and that there is still low awareness of Open Access books among faculty, students and even many librarians, and that funding for Open Access remains uncertain.

Funding, regarding the Open Access Monograph, was something Peter Berkery (Executive Director, Assocation of University Presses) addressed in his speech Toward an Open Monograph Ecosystem. This is something that many European university presses struggle with, especially in the Humanities and Social Sciences (HSS).

An interesting speech was made by Allison Belan (Associate Director for Digital Strategy and Systems, Duke University Press). She talked about why Duke one topic was partnered with a commercial provider to create and host the new platform for humanities and social science publications. Alison Belan highlighted that university presses should keep doing “what we do best”, which is to focus on editorial processes and not have to deal with developing platforms.

This is something that will be discussed at the #AEUP18 workshop in Riga June 5-6. We know that it looks very different at European university presses, depending on business models, capacity, the relationship to the presses university hosts, etc.

The power of social media and a beautiful book

A panel run by Charles Watkinson focused on the relationship between the publisher and the authors. The authors Ilan Kelman,@IlanKelman, Laura Varnam,@lauravarnam, and Jane Winters @jwinters, talked about their experiences.

To sum up, this was about communication, how publishers can help their authors on all levels, in the editorial process, proof reading and how to make a beautiful book for them:

“If you are going to make a print copy make it beautiful” @jfwinters #redux18

— Christina Lenz (@ChristinaLenz_) February 13, 2018

Authors and publishers also have a joint agenda for the dissemination of the work. A beautiful cover could help in marketing, i.e. used in social media. Social media as a marketing channel for both authors and publishers today could be huge, but publishers do not always have that expertise.

The importance, or let us say “power”, of social media was something many speakers discussed during the conference – none mentioned, none forgotten – and it was widely twittered about.

Commissioning challenges and cultural change in academic publishing

All university presses need to work with commissioning, in some way or another, whether it is to have new or “the best” authors (researchers), receive more book proposals, journals, etc. Katharine Reeve (Bath Spa University) talked about how commissioning editors can add value for authors, readers and the publishers. What they often meet is criticism from academics for being gatekeepers.

As I see it, we all need to have a dialogue with our authors, the researchers, pointing out a win-win-situation for both the press and the author’s work, whether we have commissioning editors or not.

The most popular and refreshing talk was made by Sarah Kember (Director, Goldsmiths Press / Professor of New Technologies of Communication). She was provocative in a good way, calling for a cultural change in academic publishing.

Sarah Kember’s main point was that open access has become about how to serve commercialism in the business models we now see, whereas it should serve for the better good. Branding, through identity and storytelling, should be for the good of society, not to gain more profit for commercial university presses.

“Who Needs Academic Publishers?”

The final keynote speaker was by Richard Charkin on ‘Who Needs Academic Publishers?’ He stated that “publishing is not about profitability, it is about your assets – your authors”. Richard Charkin also said that what we should do is “to put more money into editorial, cut technology and develop real innovation around research content.”

I think we can all agree upon that we should focus on content and never forget to ask ourselves: “Why and for whom do we do this for?” The answer for all university presses in my point of view – inspired by Sarah Kember – is for the public good and a better society – that’s what it’s all about.

The University Press Redux Conference has come to an end. It’s been two intensive and very interesting days. We hope to see some of you at the #AEUP18 workshop in Riga June 5-6. Thanks to @alpsp and the host @UCLpress #redux18

— AEUP (@AEUP_info) February 14, 2018

Impressions of the 12th MUNIN conference in Tromsø

HIRMEOS

The following guest post was written by Andrea Bertino who offers an interesting summary of the MUNIN conference. Andrea is the project manager of HIRMEOS  – High Integration of Research Monographs in the European Open Science Infrastructure. HIRMEOS is not a platform but a project that coordinates the further development and integration of five publishing platforms for open access monographs. It is is part of the larger network OPERAS which AEUP is partner with. 

 

Conference report including presentation of HIRMEOS

On the Conference

On 22nd to 23rd of November 2017 the MUNIN conference on scholarly publishing has taken place at the Arctic University of Norway in Tromsø. The conference is an annual event primarily focussing on Open Access, Open Data and Open Science. We took the chance to present the EU-project HIRMEOS and to learn more about what is being done in northern Europe to advocate and promote Open Science.

The conference offered a rich and well-structured programme with participants from across Europe and from different kinds of communities, including scholars, university library officers, scholarly publishers and research administrators. The advisory board and the organising committee found a convincing balance between presentations with different concepts and ideals of Open Access and Open Science: Together with speakers intending the Open Science paradigm as a radical alternative to the current logic of scholarly research and publishing, there were also scientific publishers interested in presenting their tools and services for scholarly research.

Different Views on Open Access and Open Science

The conference was opened by Sir Timothy Gowers, Professor of Mathematics at the University of Cambridge, Fields Medal Winner and initiator of the boycott against Elsevier, who discussed the various incentives that give the current system its robustness and made some suggestions on how to weaken it (Perverse incentives: how the reward structures of academia impede scholarly communication and good science). Nevertheless, Federica Rosetta of Elsevier presented the publisher’s services to support the reproducibility of research results (The reproducibility challenge – what researchers need). It would have been interesting to bring such different views on Open Access and Open Science into direct confrontation within a round table. However, the audience participated lively in the discussions and gave the speakers the opportunity to further articulate their positions.

On Open Science in the Scandinavian world

Among the talks dealing with the dissemination of Open Science in the Scandinavian world, we were particularly impressed by Beate Ellend’s speech on the activities of the Swedish Research Council (Coordination of Open Access to Research publications in Sweden). Sweden seems to have a well-structured plan to outline an overview of the national open science. In its Proposal for National Guidelines on Open Access to Scientific Information (2015), the Swedish Research Council has identified a number of obstacles to the transition to an Open Access publication system. On this basis, the Swedish National Library initiates and coordinates five studies to be carried out in the period 2017-2019. One of these concerning Open Access to academic monographs is expected by the HIRMEOS consortium great interest. Like the Landscape Study on Open Access and Monographs (2017) presented by Niels Stern, such studies can confirm how important it is to base concrete policies for Open Science on a precise reconstruction of the needs and problems of individual scholars and research institutions.

On HIRMEOS and OPERAS

HIRMEOS discussed its tasks and activities with many participants at its poster. The project is already well known to the public, especially to officers of academic libraries and university presses. We observed an increasing interest in the growing research infrastructure OPERAS. Some projects presented at MUNIN has already contact points with the concept of a distributed research infrastructure; e.g. SCOSS: A Global Sustainability Coalition for Open Science Services presented by Vanessa Proudman. This new global coalition is currently in the middle of a pilot project. It intends to enable the international research community to take responsibility for developing and maintaining Open Science services through its institutions and funding organizations. It will create a new coordinated cost-sharing framework to ensure that non-commercial OS services supporting the development of broader global Open Access and Open Science will continue to be maintained in the future.

The participants of the conference we came into contact with were particularly interested in the annotation and name-based entities recognition services which HIRMEOS is implementing on the five digital platforms involved into the projects. Some relevant applications of the entity recognition techniques will already be presented at the beginning of the next year.

In order to learn more about it, we invite you to follow the project activities on our website and on the social networks (follow twitter: @hirmeos#hirmeos@OPERASEU; or on facebook) or to sign up for our newsletter.

AEUP members presentation: Stockholm University Press – one of the first Open Access University Presses in Sweden

I would like to present Stockholm University Press as one of the first Open Access University Presses in Sweden. As the Open Access paradigm shift is well under way; being a front runner in providing researchers with full open access for both books and articles to reasonable prices is something that drives everyone who works with Stockholm University Press.

Obsah obrázku osoba, žena, oblečení, fialová

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 Christina Lenz, Managing Editor Books at Stockholm University Press Photographer: Niklas Björling

The Vice Chancellor of Stockholm University decided in December 2012 to found an Open Access University Press at the Stockholm University Library.

In November 2014 the first Journal started and in January 2015 the first book was published. Since then the Press has eight journals and has published 13 books (one coming in December). We publish in the humanities, social sciences and the natural sciences from researchers all around the world.

Widest Possible Dissemination

Stockholm University Press aims to make journals and books affordable, and to enable the widest possible global dissemination so that researchers can find and access the information they need without barriers.

To ensure that all our journals and books are published under the terms of Creative Commons Licenses, and the copyright remains with authors. Our recommended license is CC-BY which is best aligned to the principles defined by the Budapest Open Access Initiative, and recommended by the Open Access Scholarly Publishers Association (OASPA).

The Press provides access to electronic journals and books free of charge in formats for reading on all devices (e.g. ePub, Kindle, HTML), and print on demand books at low prices, available at online book retailers.

Rigorous Peer Review and Publication Ethics

Our main focal points are rigorous peer review and we guarantee that all work we publish meets the highest academic standards. The minimum requirement is that reviewing is conducted by independent peers, and that editorial boards and editors (including series editors) should not act as main reviewers.

Our publishing committee consists of a majority of researchers from all faculties at Stockholm University. The press maintains close links with the Stockholm University Research Ethics committee to ensure that all publications are processed according to guidelines from the Committee on Publication Ethics (COPE).

Professionalism and quality

Our editorial staff has many years of experience in academic publishing, who has worked with both books and magazines. There are staff with a Ph.D., as well as experienced communicators and designers.

Our main challenge is to convince researchers that it could benefit them to publish Open Access with us and that it will have the same impact, or even better, than to publish with traditional publishers. As part of the University Library, we can and must drive the Press without profit. We therefore publish results based on its quality and not profitability.

Christina Lenz
Managing Editor Books
Stockholm University Press
christina.lenz@su.se
Twitter: ChristinaLenz_

Celebrating #OAWeek17

Recommendations from AEUP for University Presses to go digital

We would like to contribute to this year’s theme “Open access in order to…”.

At this year’s annual members meeting there was a discussion of seven (7) recommendations that the board addressed on the AEUP Conference in Stockholm May 16-17 “Going digital in Europe – joining forces in scholarly publishing”.

Two of the recommendations focus on Open Access and Open Science. AEUP suggests that in order to go digital (open access), we as university presses need to discuss those recommendations openly.

The third (3) recommendation states:

Access to scientific communication needs to be as free and as inclusive as possible to let society benefit fully from research. Open Access and Open Science are the right means to reach these objectives.

And the sixth (6) recommendation states:

To face pending challenges for society, we need to unlock the full potential of scientific communication in the Humanities and qualitative Social Sciences. Adequate funding models and beneficial infrastructures (including governance structures) for open access monographs enable European UPs to contribute to the potential of those disciplines.

The board of AEUP believes that European University Presses can make a special contribution for open access monographs. We are very much aware that we need to discuss quality and costs in relation to open access. There are still many preconceptions especially about the quality of open access books and Journals.

Open Access University Presses in Europe

AEUP has 33 member presses from 16 countries. Many of the university presses publish open access books (monographs, edited volumes and textbooks), although most of them are not yet fully open access (CC-BY).

Within AEUP we strive to promote peer reviewed open access publishing as default, although we know that the conditions are very different in the European countries and most presses have local regulations which limit their prerequisites and possibilities to open access publishing.

Therefore we need the good examples of high quality open access university presses publishing. We hope that AEUP can be part of this discussion both on a European and international level.

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